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In a regular meeting of the Duncan Public School’s Board of Education, the board discussed the ongoing bond project, school handbooks and policy updates, along with regularly scheduled business items up for approval.

In opening the meeting, Superintendent Dr. Tom Deighan updated the board about the progress of the bond projects.

“We had a very extensive sub-committee meeting last week,” Deighan said. “They are preparing some final plans for the board.”

According to Deighan, there’s not a lot to update on and Kerr3 submitted a written update, which Deighan went over with the board.

“Halliburton ADA Access is progressing,” Deighan said.

Deighan said they did get some delays because of the rain.

“The Field House, they are on track to have the drawings ready for October 2021,” Deighan said.

According to Deighan, before they go to the bid process, they want to make sure the whole board is comfortable before moving forward in the process.

Deighan addressed the the HVAC and AVL at the high school auditorium.

“The roof — the HVAC is a pretty complex issue,” Deighan said. “They do expect to have those drawings ready in the next couple weeks as well.”

Deighan said he needs to review the cost estimates with Hope Construction within the next two weeks for the middle school HVAC replacement.

“Once those cost estimates are approved, that’s probably ready to go out to bid,” Deighan said. “It’s an overlay of the roof, replacement of the HVAC units.”

Next, Deighan talked about the fencing and playgrounds.

“We’ve reviewed the final drawings,” Deighan said. “We expect to have everything ready by the next board meeting as well.”

Then, Deighan addressed the softball and tennis parking lot.

“The only thing holding us up on that is we’ve asked Kerr and Hope to design the tennis locker rooms,” Deighan said. “We didn’t have the mechanical drawings, schematics for that. They said they’d have those within two weeks and that the parking lot would be ready again for bid, next month.”

Furthermore, Deighan discussed the storm shelter and black box theatre.

“There is a possibility — initially, we discussed with the sub-committee the possibility of doing that before the auditorium roof and the HVAC upgrade,” Deighan said. “When we do that we’d be displacing students and if we do the black box theatre, we will have a better chance of having that ready for storm season next year.”

The project will go out for bid in September.

Next, Deighan addressed the board with the students handbooks for elementary, middle school and high school updates.

“We are doing an OSSBA Policy review book,” Deighan said. “We hope to have a draft by July 1, they’ve moved that to Aug. 1. We need to get these approved, there could possibly be some (changes) as they go through and synchronizing up with new laws, we would bring that back to the board.”

Deighan said there were only a few changes, one including a change to the definition of laptop fees.

“We’re calling them insurance,” Deighan said. “It’s an insurance process for the middle school laptops.”

According to Deighan, the other revision is offering semester test exemptions for high grades.

The board approved the update with a 4-0 vote.

Then, a policy update for Policy 4044 Breastfeeding had an amendment to clarify the nature of breaks.

“This is just an amendment to clarify when people can use their breaks,” Deighan said. “They can use them on paid breaks.”

The board approved the amendment with a 4-0 vote.

Then, Deighan gave his district update to the board, including the the Back to School Bash scheduled for 8 a.m. Aug. 9 with breakfast.

The board approved all consent agenda items with a 4-0 vote. Notable items include: Out-of-state travel for high school band trip on March 10-15, 2022 to Orlando, Florida and the Stephens County Fair & Expo Center’s rental contract for hosting the 2022 High School Graduation ceremony in the amount of $1,100.

In other business, the board approved the following with a 4-0 vote:

• Schedule A regarding retirements, resignations, employment, and changes of contract.

• Schedule A1 regarding Extra Duty Coaching Assignments.

• A one-time, non-recurring COVID-19 Stipend (previously approved as an employee Retention Pay Plan) of $1,500 for certified staff and $1,000 for support staff paid by Federal Funds.

• Classroom instructional hours to consist of no less than 1,080 hours for fiscal year 2021-2022.

The next meeting of the Board of Education will take place at 6 p.m on Tuesday, Aug. 10 at the Administration Building at 1706 W. Spruce in Duncan.

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